Work out community event budget instantly with clear inputs, formula shown and shareable results.
Contribution per attendee is the ticket price less the variable cost per head, and break-even attendance is the fixed costs divided by that contribution. The break-even count is the number that matters when deciding whether to book a larger venue, because fixed costs have to be covered before any surplus appears.
Break-even
attendees = ceiling(fixed costs / (ticket price - variable cost per head))
attendees = ceiling(fixed costs / (ticket price - variable cost per head)). Contribution per attendee is the ticket price less the variable cost per head, and break-even attendance is the fixed costs divided by that contribution.
The break-even count is the number that matters when deciding whether to book a larger venue, because fixed costs have to be covered before any surplus appears.
Enter expected attendees, variable cost per head, fixed costs, ticket price. The defaults shown are a realistic worked example — swap in your own figures to get a result you can use.