Automation Time Saved Calculator

Work out automation time saved instantly with clear inputs, formula shown and shareable results.

About Automation Time Saved Calculator

Automation savings are volume times the per-task time reduction, converted to hours and priced at the loaded hourly cost. The subtlety is the residual time after automation: review, exception handling and correction rarely fall to zero, and quoting the full before-time as saved is the most common way automation business cases become fiction.

Formula

Time saved

saved minutes = tasks x (before - after); hours = minutes / 60; cost saved = hours x loaded hourly cost

Worked example

With the default values below, Automation Time Saved Calculator returns Hours saved per month of 666.7. Change any input above and every figure here is recalculated in your browser.

Inputs used

Tasks per monthminimum 1: 4,000
Minutes per task before automationminimum 0.1 min: 12 min
Minutes per task after automationminimum 0 min: 2 min
Loaded hourly costminimum 0: 35

Results

Hours saved per month: 666.7 h
Monthly cost saved: $23,333.33
Hours saved per year: 8,000 h
Time reduction per task: 83.33%

Step by step

1Values used
2Time saved
3Hours saved per month= 666.7 h
4Monthly cost saved= 23,333.33
5Hours saved per year= 8,000 h
6Time reduction per task= 83.33

Assumptions and limits

The result is derived only from the 4 inputs listed above. Anything not among them is not part of the calculation.
In particular, this calculator does not take inflation, tax or compounding frequency into account.
Figures are rounded for display to 2 decimal places, so totals built from several rounded parts can differ slightly from the unrounded arithmetic.

How these calculators are built and tested is described on the Methodology page. If a figure looks wrong, please report it.

Frequently Asked Questions

Do saved hours turn into real savings?

Only if the capacity is redeployed or headcount changes. Otherwise the benefit is extra output or reduced backlog, which should be described as such rather than as a cost reduction.

What should the after-time include?

Everything the human still does: reviewing output, correcting errors, and handling the cases automation rejects. Measure it on a pilot rather than assuming it is near zero.