Assess whether a workload fits available capacity and how overloaded a team is.
Assigned hours are usually compared against contracted hours, which ignores meetings and context switching. Comparing against effective capacity explains why a team at nominally 100 per cent load is in fact overloaded. Reducing concurrent task count raises effective capacity without adding hours, which is why work-in-progress limits improve throughput.
Workload
Effective capacity = available hours × (1 − meeting load) × (1 − context switching loss)
Effective capacity = available hours × (1 − meeting load) × (1 − context switching loss) Assigned hours are usually compared against contracted hours, which ignores meetings and context switching. Comparing against effective capacity explains why a team at nominally 100 per cent load is in fact overloaded.
Reducing concurrent task count raises effective capacity without adding hours, which is why work-in-progress limits improve throughput.
This calculator takes 5 inputs: Hours assigned, Hours available, Share of available hours in meetings, Tasks assigned, Capacity lost to context switching. The pre-filled defaults are a realistic starting point — replace them with figures from your own environment for a result you can act on.