Office Cost Per Employee
Split total office running costs across your headcount.
About Office Cost Per Employee
Total monthly office costs are summed and divided across the number of employees sharing the space. Per-employee overhead reveals the true cost of a desk and informs remote-versus-office and pricing decisions.
Formula
Office Cost Per Employee
Per employee = (rent + utilities + other) / headcount
- headcount
- Number of employees sharing the office
Worked example
With the default values below, Office Cost Per Employee returns Per Employee of $320.00. Change any input above and every figure here is recalculated in your browser.
Inputs used
- Rentminimum 0
- 6,000
- Utilitiesminimum 0
- 1,200
- Other costsminimum 0
- 800
- Employeesminimum 1
- 25
Results
- Per Employee
- $320.00
- Total Monthly
- $8,000.00
- Annual Total
- $96,000
Step by step
- 1Values used
- 2Office Cost Per Employee
- 3Per Employee= 320.00
- 4Total Monthly= 8,000.00
- 5Annual Total= 96,000
Assumptions and limits
- The result is derived only from the 4 inputs listed above. Anything not among them is not part of the calculation.
- In particular, this calculator does not take inflation, tax or compounding frequency into account.
- Figures are rounded for display to 2 decimal places, so totals built from several rounded parts can differ slightly from the unrounded arithmetic.
How these calculators are built and tested is described on the Methodology page. If a figure looks wrong, please report it.
Frequently Asked Questions
How is Office Cost Per Employee calculated?
Per employee = (rent + utilities + other) / headcount Total monthly office costs are summed and divided across the number of employees sharing the space.
Why does Office Cost Per Employee matter?
Per-employee overhead reveals the true cost of a desk and informs remote-versus-office and pricing decisions.
What values do I need to enter?
This calculator takes 4 inputs: Rent, Utilities, Other costs, Employees. The pre-filled defaults are a realistic starting point — replace them with figures from your own environment for a result you can act on.