Skip to content
ENExplore Calculators

Meeting Cost per Attendee

Value the time each attendee brings to recurring meetings.

About Meeting Cost per Attendee

Each attendee's salary becomes an hourly cost, which times their meeting hours gives their weekly meeting value, scaled to the whole team. Multiplying by the number of attendees shows that a long meeting with senior staff can cost far more than the decision it makes.

Formula

Meeting Cost per Attendee

Hourly cost = salary / (weekly hours x 52); per attendee = hourly x meeting hours

hourly cost
Salary converted to an hourly value

Worked example

With the default values below, Meeting Cost per Attendee returns Hourly Cost of $40.87. Change any input above and every figure here is recalculated in your browser.

Inputs used

Attendee salary
85,000
Weekly work hoursminimum 1
40
Meeting hours/weekminimum 0
4
Attendeesminimum 1
8

Results

Hourly Cost
$40.87
Cost per Attendee/Week
$163.46
Total Weekly Cost
$1,307.69
Annual Cost
$68,000.00

Step by step

  1. 1Values used
  2. 2Meeting Cost per Attendee
  3. 3Hourly Cost= 40.87
  4. 4Cost per Attendee/Week= 163.46
  5. 5Total Weekly Cost= 1,307.69
  6. 6Annual Cost= 68,000.00

Assumptions and limits

  • The result is derived only from the 4 inputs listed above. Anything not among them is not part of the calculation.
  • In particular, this calculator does not take inflation, tax or fees or charges into account.
  • Figures are rounded for display to 2 decimal places, so totals built from several rounded parts can differ slightly from the unrounded arithmetic.

How these calculators are built and tested is described on the Methodology page. If a figure looks wrong, please report it.

Frequently Asked Questions

How is Meeting Cost per Attendee calculated?

Hourly cost = salary / (weekly hours x 52); per attendee = hourly x meeting hours Each attendee's salary becomes an hourly cost, which times their meeting hours gives their weekly meeting value, scaled to the whole team.

Why does Meeting Cost per Attendee matter?

Multiplying by the number of attendees shows that a long meeting with senior staff can cost far more than the decision it makes.

What values do I need to enter?

This calculator takes 4 inputs: Attendee salary, Weekly work hours, Meeting hours/week, Attendees. The pre-filled defaults are a realistic starting point — replace them with figures from your own environment for a result you can act on.

Related Calculators

Meeting Cost per Attendee – Calculate Hourly Cost | Calcrivo