Calculate the cost of a meeting in salary time and annualise a recurring one.
Meeting cost scales with attendee count, so adding an optional attendee to a recurring meeting is a permanent annual expense. Preparation time is real cost that agendas rarely account for. A weekly hour-long meeting with eight people costs over thirty thousand a year in loaded salary, which is the figure that justifies scrutinising the invite list.
Meeting Cost
Meeting cost = attendees × (duration + preparation) × hourly cost
Meeting cost = attendees × (duration + preparation) × hourly cost Meeting cost scales with attendee count, so adding an optional attendee to a recurring meeting is a permanent annual expense. Preparation time is real cost that agendas rarely account for.
A weekly hour-long meeting with eight people costs over thirty thousand a year in loaded salary, which is the figure that justifies scrutinising the invite list.
This calculator takes 5 inputs: Attendees, Duration, Average fully loaded hourly cost, Occurrences per month, Preparation minutes each. The pre-filled defaults are a realistic starting point — replace them with figures from your own environment for a result you can act on.