Work out how long a meeting needs based on agenda items and attendee count.
Meeting length should be derived from the agenda rather than from the default calendar slot. Discussion time scales with attendee count, which is why large meetings run over even with a tight agenda. Booking the meeting the agenda needs rather than a default hour is the simplest way to reclaim calendar time.
Meeting Duration
Duration = agenda items × minutes each + attendees × discussion minutes + buffer
Duration = agenda items × minutes each + attendees × discussion minutes + buffer Meeting length should be derived from the agenda rather than from the default calendar slot. Discussion time scales with attendee count, which is why large meetings run over even with a tight agenda.
Booking the meeting the agenda needs rather than a default hour is the simplest way to reclaim calendar time.
This calculator takes 5 inputs: Agenda items, Minutes per item, Attendees, Discussion minutes per attendee, Opening and closing buffer. The pre-filled defaults are a realistic starting point — replace them with figures from your own environment for a result you can act on.