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Team Capacity Planning Calculator

Work out team capacity planning instantly with clear inputs, formula shown and shareable results.

About Team Capacity Planning Calculator

Capacity planning starts from person-days net of leave, converts to hours, then applies a focus factor for ceremonies, support, code review and interruptions. A focus factor of 65-75% is realistic for most teams; planning at 100% guarantees a missed sprint commitment.

Formulas

Available person-days

Person-days = Team members x Sprint days - Planned leave

Capacity

Capacity hours = Person-days x 8 x Focus factor %

Worked example

With the default values below, Team Capacity Planning Calculator returns Sprint capacity of 358.4. Change any input above and every figure here is recalculated in your browser.

Inputs used

Team members
7
Working days in the sprint
10
Focus factor
70
Planned leave days across the team
6

Results

Sprint capacity
358.4
Available person-days
64.0
Hours absorbed by overhead
153.6
Capacity per team member
51.2

Step by step

  1. 1Values used
  2. 2Available person-days
  3. 3Capacity
  4. 4Sprint capacity= 358.4
  5. 5Available person-days= 64.0
  6. 6Hours absorbed by overhead= 153.6
  7. 7Capacity per team member= 51.2

Assumptions and limits

  • The result is derived only from the 4 inputs listed above. Anything not among them is not part of the calculation.
  • In particular, this calculator does not take inflation, tax, fees or charges or compounding frequency into account.
  • Figures are rounded for display to 1 decimal place, so totals built from several rounded parts can differ slightly from the unrounded arithmetic.

How these calculators are built and tested is described on the Methodology page. If a figure looks wrong, please report it.

Frequently Asked Questions

How do I measure the focus factor?

Divide historically delivered effort by gross available hours over several sprints. Do not guess it — teams consistently overestimate their own focus.

Should on-call be deducted?

Yes, explicitly. Either exclude the on-call engineer from capacity or reduce the focus factor to reflect the interruption load.

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