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Meeting Time Saved Calculator

Work out meeting time saved instantly with clear inputs, formula shown and shareable results.

About Meeting Time Saved Calculator

A meeting's cost is attendees multiplied by duration and loaded hourly cost — the number rarely calculated before the invite is sent. Multiplying by 46 working weeks turns a recurring meeting into an annual budget line, which usually makes the case for shortening it by itself.

Formulas

Cost per meeting hour

Cost = Attendees x Loaded hourly cost

Annual cost

Annual = Attendees x Weekly meeting hours x Hourly cost x 46 weeks

Worked example

With the default values below, Meeting Time Saved Calculator returns Annual cost released of $1,341,360.00. Change any input above and every figure here is recalculated in your browser.

Inputs used

Attendees per meeting
9
Meeting hours per week
6
Average loaded hourly cost
1,800
Reduction target
30

Results

Annual cost released
$1,341,360.00
Annual cost of these meetings
$4,471,200.00
Person-hours released per year
745
Cost of one hour of this meeting
$16,200.00

Step by step

  1. 1Values used
  2. 2Cost per meeting hour
  3. 3Annual cost
  4. 4Annual cost released= 1,341,360.00
  5. 5Annual cost of these meetings= 4,471,200.00
  6. 6Person-hours released per year= 745
  7. 7Cost of one hour of this meeting= 16,200.00

Assumptions and limits

  • The result is derived only from the 4 inputs listed above. Anything not among them is not part of the calculation.
  • In particular, this calculator does not take inflation, tax or compounding frequency into account.
  • Figures are rounded for display to 2 decimal places, so totals built from several rounded parts can differ slightly from the unrounded arithmetic.

How these calculators are built and tested is described on the Methodology page. If a figure looks wrong, please report it.

Frequently Asked Questions

Is released time the same as cash saved?

No. It is capacity that can be redirected to other work. Treat it as an opportunity gain rather than a budget reduction.

What is the fastest way to reduce meeting load?

Halve default durations, make attendance optional by default, and require a written purpose. All three reduce load without removing any meeting.

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